Today’s workday moves fast. Between deadlines, emails, and stacked calendars – it’s more important than ever for Executive Assistants to stay organized, communicate effectively, and manage tasks efficiently. Fortunately, there are several technology tools available to help you keep up.
In this blog, we’ve rounded up our Top 8 Tech Tools, approved by fellow administrative professionals, to help streamline workflow and enhance productivity. Add these to your arsenal and watch the workday – and what you can accomplish – fly by.
- Microsoft Office Suite
The time-tested classic. Word, Excel, PowerPoint, and Outlook are all part of the suite that is considered the standard for professional workplace productivity. While we’re surely all familiar with the name, it’s important in administrative assistant jobs to know exactly how to utilize each program to its fullest potential.Word is essential for document creation, Excel for spreadsheets, PowerPoint for presentations, and Outlook for email management. These tools are proven and indispensable for handling day-to-day tasks with ease and precision.
- Google Workspace (formerly known as G Suite):
This setup is a cloud-based alternative to Microsoft Office, providing similar technology tools such as Google Docs, Sheets, Slides, and Gmail. The collaboration features make it easy to share in virtual spaces, and cloud storage is a safeguard against lost work. Google Workspace allows an administrative professional to work seamlessly across devices and collaborate with colleagues in real-time. - Asana
Asana is a powerful project management platform, designed to empower teams in organizing tasks, monitor progress, and facilitate communication within projects. This tech tool mobile is wonderful for administrative professionals to leverage timelines, delegation, and oversee deadlines – meaning, you’ll always remain on course and ensure all projects stay on track. - Slack
Slack is a communication-focused platform designed for teams, offering real-time messaging, file sharing, and integration with other tools. Slack does a great job of streamlining communication, sharing updates, and collaborating – whether they’re two doors down or working remotely across the globe. - Zoom
Zoom’s finest moment came during the Covid pandemic, but its functionality proved worthwhile for the long haul. It’s an essential video conferencing tool for virtual meetings and remote collaboration. You can host team meetings, conduct client presentations, and collaborate with stakeholders from anywhere in the world. - Evernote
In short, note-taking made easy. The versatile app allows users to capture ideas, organize notes, and collaborate with team members. You’ll find this especially useful when jotting down meeting notes, keeping up with quick conversations and accurately tracking important points. Evernote can also be used for to-do lists, and storing important documents, all while keeping everything organized and easily accessible. - Grammarly
If you’ve ever not felt fully confident with writing, Grammarly is here to help with all things grammar, spelling, and style using AI guidance via app or website.It can be used to proofread emails, reports, and documents – ensuring that your writing is clear, concise, and void of all errors. It is also able to check for plagiarism and can suggest replacements in written context. - Expensify
This tool is a valuable asset in helping manage expenses, receipts, and reports. By leveraging Expensify, you’ll be better able to streamline reimbursement processes, enhance expense tracking efficiency, and generate comprehensive expense reports. All of this allows an Executive Assistant to uphold adherence to company policies with ease and precision.
“Information and communications technology unlocks the value of time, allowing and enabling multi-tasking, multi-channels, multi-this and multi-that.” -Li Ka-shing
Whether it’s managing tasks, staying connected with colleagues, or organizing documents and processes, these 8 business tools are designed to serve as indispensable assets for navigating and thriving in today’s fast-paced digital workplace.
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